Brandt Krueger Presents: A Live Stream Horror Story! Even amazing presenters can’t do much with boring content. In this Q&A format, we ask — and answer — important questions marketers should a ddress to make their virtual events deliver value to attendees and profits to their business. Much like you would do with an in-person event, there are things you need to somewhat solidify before jumping into a call. And we’re right there with you! ISPE Virtual Event Frequently Asked Questions Please use this page to find answers to your immediate questions. Charismatic and dynamic people should be your go-to. New registrants may view a video of the event. Make sure you have a solid plan in place to keep track of registrants, and use marketing to keep your virtual even front of mind as it draws closer to kickoff. Responsibility In Events: What If Someone Gets Sick? So imagine that anything was possible for y… Product Tour; Questions; Live Polls; Quizzes; Live Video Integration; Analytics; Integrations; Product tour. With a great … The Growth of Virtual Event Solutions. Virtual events are reliant on technology companies and the hosting software they provide to create digital spaces to meet in. hbspt.cta.load(430132, '09bd674c-d97a-4d8c-88c2-43fc7e40f08d', {}); Endless Events are the nationwide, event production Einsteins. So hiring the best in the field is a big step towards success. What questions should be included in an event survey? We’ll continue updating this page to ensure you’re prepared for your virtual experience. Give proper consideration to the resolution. If you record the whole thing and then make it available on your website and social media channels, people will keep coming back to it if they didn’t attend when it was happening. And the right virtual event production company will jump at the opportunity to help you with all of this! Skip to main content. Social media campaigns and email reminders are a great place to start. Slido is the ultimate Q&A and polling platform for live and virtual meetings and events. To help guide you through this process, we’ve created a list of 30 questions you can ask virtual event platform providers throughout your shopping journey. If you’re not sure whether or not what you have planned is enough to keep attendees hooked, having someone on your side to help you source the right kind of content will be a good idea. No one wants bad audio and visuals – that’s a guarantee people will walk away! Hire a local artist to provide a virtual concert. Swag Idea: Send custom stickers to attendees that can be shared on social media! Converting your in-person event to a virtual event? 3. Preparing for a Virtual Event Learn how to make the most of a virtual event with The MBA Tour, where you’ll have the opportunity to connect with leading business schools from around the world, gain access to exclusive panels and discussions, and network with admissions professionals, alumni and fellow candidates (learn more here). Options include password sent to registration database, user and password login, Google/Facebook single sign-on, and more. Review the FAQs […] Big or small, general or technical, there are special considerations that make virtual events of all kinds successful. The best thing you can do to start this journey off with the right foot is to be prepared. It offers interactive Q&A, live polls and insights about your audience. A. Also, keep in mind that digital fatigue is a real thing, aso offering some variety (and breaks) between long event activities can help keep people engaged. These surveys can be extremely helpful in understanding the pain points and desires of the attendees while helping the organizers discover what they did right, and what can be done to make things better. Your speakers and presenters have a tough job. Just because you can doesn’t mean you should. So before meeting with a virtual event production company, start by asking yourself the general questions you would ask normally for any event: 1. Think about the metrics that would better demonstrate whether or not you accomplished your goals, and what could be improved for the next experience. Speaking of hype, that’s something you’ll want to carry on after the event. What is your budget for the event and the hosting solution? Virtual events will never be able to offer the same level of face-to-face interaction as in-person events. Why should people take the time of day to attend your event? The first virtual presentation was on November 19, 2020. Up to 8 presenters in a session is the ideal limit, so keep this in mind when deciding. 2. Play as many times as you want. This way, they know what will be and won’t be possible for your virtual event. Most planners. Post-event surveys can tell you exactly what attendees, sponsors, and stakeholders loved about your event and what you … A virtual waiting room will open 30 minutes prior to the live kickoff. How to host a virtual event (and tools that can help) There are a variety of ways to host a virtual event. How are you planning on nurturing your audience after the event is done? How familiar or active are they with basic social media? Here’s a round-up of the different formats along with some of the best virtual events platforms you can use. What are their jobs? Print it out and get planning! Vibe Interactive Whiteboard: Your New Ally For Amazing Events. If you think it’s important for your event to include virtual rooms where attendees can interact with each other, make it known to the production company. (e.g. These survey questions can be asked for public events, training courses, conferences, conclaves, exhibitions, and webinars. If so, share them with the production company so they can integrate them into your virtual event. So to help you out, we’ve compiled a list of 45 questions you want to ask yourself prior to scheduling this meeting. Ideally, you’ll be able to replicate the most profitable parts of your in-person event in your virtual event. Each Virtual Quiz Event has an ‘Enter quiz’ button, enabling you to enter to play the fundraiser’s quiz. Virtual events offer a lot of brand new possibilities. Think about them and write them down so you can present them when meeting with a virtual event production company. You need to get creative in order to innovate engaging activities for your virtual audience. First things first, you have to remember that there are many things about in-person events that still apply to virtual events. The same way your in-person events have goals, so do your virtual ones. You’ll need to find a way to stay connected with registrants, and keep them excited about your virtual event. How early can I enter the virtual event? Conference Swag. Here a few things you’ll need to think about when choosing a virtual event platform: We’re huge fans of Hopin, a virtual events platform that is both flexible and easy-to-use. Don’t forget to use tools to arrange interaction outside of sessions such as attendee networking and sponsor/exhibitor showcases to keep it exciting! Be it a small gathering, conference, sports event, fundraisers, trade shows, capturing the valuable feedbackhas become essential for businesses, associations, or even non-profit organizations. Strategy for a virtual event will invariably involve different skills than those demanded from an in-person experience. A pivotal piece of your virtual event will be the platform. And we’re right there with you! Samples include: Content; Sessions; Navigation; Exhibitors; Event duration; Event time (i.e. No matter if you’re hosting a webinar or a virtual tradeshow, perfecting the content and flow of your virtual event is key. If you’d like to include this in the experience, think about what you’d like to see happen. You need to have a solid gasp of your audience’s general psyche. What would you want it to look like? This is the best way to allow them to come up with the best-tailored solution for you! stand out. How are you planning on creating hype and keeping it alive leading up to the event? Do you think it’s important to provide this feature to your audience? So before meeting with a virtual event production company, start by asking yourself the general questions you would ask normally for any event: A pivotal piece of your virtual event will be the platform. The best way to measure the success of your event is using analytics. If you want to take it to the next level, you can use a swag giveaways link to easily give small pieces of swag to your audience with just a few clicks. March 31, 2020 • 10 minutes. If you’re planning a virtual event, you’ll want to have a meeting with a virtual event production company ASAP. Walk the production company through all the people who are involved in planning the event and what their roles are. you’ll love. Absolutely. First things first, you have to remember that there are many things about in-person events that still apply to virtual events. Post recording links, referenced or shared content from the event, poll results or next steps in the space or agreed location before the event. Q. I have over 100 sessions, is it possible for me to go virtual? ; Choose from 14 trivia themes – including 4 holiday themes! The SC20 Store closed on December 9, 2020. Access to a database of 850 trivia questions – including 180 holiday trivia questions. What are you needs before and after the event? Keep going back to your attendee personas to get perspective! Ask participants to rate the date, location, speakers, vendors, and catering of the event. We take care of the AV, event production, & the event technology so your job is as easy as possible. We’ve put together a list of some of the most important considerations you should keep in mind when planning your next virtual event. And there are plenty of things to consider and check off the list. Gamification can encourage attendee participation, 5 Creative Ways to Rethink Virtual Events in 2021 from Attendease, Virtual Sales Kickoff Ideas To Help Your Team Crush 2021, 5 Easy Steps to use Gamification to Increase Virtual Event Engagement, 7 2021 Virtual Event Engagement Ideas From 2020’s Most Creative Events. Yes/no questions. Are they administrative staff, salespeople or product engineers? They’re the ones who will have to keep a virtual audience engaged when there are so many other things they could be doing instead. We’ve already covered the reasons why. Assuming this is your first virtual event, you’re probably struggling with several aspects. Depending on the event and the scope of feedback, the questions could be asked in different ways, like… Giving the production company an idea of your budget is extremely important. For more inspiration on how to create meaningful virtual events, check out our blog series all about the topic! Related content: 9 Swag Ideas To Make Your Virtual Event More Engaging. Identify the key components of the virtual event experience – those elements that are most important to you. Most planners are now scrambling to figure out how to replicate the in-person experience in a virtual environment. 1) Who? The size of your event, the goals you set for it, your goals, and your budget will all interact to create a venn diagram where the perfect software lives right in the middle. One of the main reasons people attend events in the first place is for networking opportunities. Product. It has different event “areas” like you would have at a physical event, such as a stage, sessions, expo booths and networking area. Event planners in the virtual event space must be certain they are asking the right questions in the buildup to their event. More inspiration: 7 Ideas for Virtual Event Follow-Up. How satisfied were you with the event? Because let’s face it – this is probably a brand new territory for you. Is it lead generation? If you’re not sure, tell them what the number was for the AV and production section of your in-person experience. Public events like fundraisers, store openings, and trade shows help your organization reach people outside your immediate circle. Know exactly who you’re trying to captivate with this event so you can relay the information when meeting with a virtual event production company. What are you doing to make your virtual events successful? Q: For multi-day credited events, do I have to attend all classes and all days? Networking? There are so many more questions you need to be asking in order to build a strong demographic profile.A few other questions to ask include: 1. Answering these questions will help you avoid tripping over virtual-event s tumbling blocks , such as rely ing too much on technology or production services to lift a physical agenda and shift it into a n online venue . Make any event session virtual or create hybrid events using powerful live streaming and on-demand capabilities that are integrated into your larger event marketing solution. Think about the pre and post-event strategy. What will your brand and attendees get out of the experience? Virtual events are rife with potential for amazing experiences, but just as rife with obstacles that can make for disappointing affairs if not dealt with properly. Then, incorporate survey questions around those components. If planning regular, in-person events wasn’t already hard enough, 2020 delivered a whole new world of things to consider with the rise of virtual events. Educational? Try to come up with a mixture of more traditional networking opportunities, like breakout sessions and chat rooms, and unique experiences like a guided virtual meditation session or group wine tasting online! 1. In addition to following up with an email, a great way to make an impression is to send thoughtful swag to your speakers or your customers! Other fantastic options include “choose your path” activities and team workshops, or you could share solution demonstrations while answering questions from your online audience. The right questions can help you gauge the success of the event overall. 5. What’s the why behind it? What are your marketing an… If so, consider a platform that provides all of this in one package. Be as specific as possible. Compile a list and make it convincing! This time around, you’re not just competing with your attendees’ phone. This is an open-ended question that helps you understand what aspects of your event contributed to satisfied attendees’ experiences – and are worth repeating at future events. Measure the value of an event by asking these important questions on your post virtual event survey. Blog, Virtual Events, Virtual Experiences. Just like with an in-person event, defining the goals and objectives of your virtual event is a crucial step in planning. So imagine that anything was possible for your event, without technological or budgetary constraints. Is the program for employees? Would you like to have this at your event? Estimate how many people you want to attend the event each day to accomplish your event goals – be as realistic as possible. It will make things a lot easier for both parties, so get reading! check out our blog series all about the topic! Maximize engagement in virtual happy hours, virtual events and online meetings. First, let's take a look at the context that has shaped the virtual event solution market as we know it today. You’re actually competing with the whole Internet, books, their kids, and many other things. And most importantly, do you need help with it? But at the end of the day, when meeting with a virtual event production company, you’ll still want to offer as much information as possible on this front. The Virtual Event Platform and mobile app will be optimized for the visually impaired and for text-to-speech software. Gameplay works in Zoom, Teams, Webex, and any video conferencing software. If you’re planning a virtual event, you’ll want to have a meeting with a virtual event production company ASAP. Plan to stay in the virtual event after the scheduled time has concluded to answer additional questions, save chat panels and Q&A for post-event follow-up. Live streaming video has exploded during these times much like it did in 2014 but what is it’s role in virtual events and how do we know when to use it versus pre-recorded video. So what kind of bandwidth are we looking at here? To skip straight to the questions, click here. There is a wide range of costs for event hosting solutions, from a few hundred dollars to hundreds of thousands. Hopin allows you to manage your event from inception to follow-up: you can manage registration, sell-tickets, create virtual meeting rooms, analyze event data and more all from their easy-to-use platform. So consider what they are and why they are, indeed, the most important! So spend as much time as you can considering the audience engagement strategies and ask yourself these questions: And that’s a wrap! Don’t overwhelm your attendees: break up longer events into multiple sessions. What types of offer do they respond best to? Ask follow up questions about the most important aspects of the event, like the keynote speaker. You may pre-record some sessions, so it’s much more manageable during the event. The company will appreciate getting as much information from you as possible. Here are a few other ideas: More inspiration: 7 Virtual Event Engagement Ideas From 2020’s Most Creative Events. Reach out to blog@swag.com for a chance to be featured. Or are you inviting prospects or customers? Features like Q&A, chat, polling, and whiteboard offer a variety of ways for attendees to stay engaged and connected during virtual … The number of attendees, sales, engagement, profit, new contacts – whatever is relevant to you and your organization. If virtual events are new to you, you’re in luck: there are several ways to find out if your event was successful to learn how to improve it. That being said, there are ways to make virtual events successful, but it takes careful planning, great data, and agility. How To Convert Your In-Person Event To A Virtual Event, are now scrambling to figure out how to replicate the in-person experience in a virtual environment, you shouldn’t opt for a jack-of-all-trades style of platform, Engagement will be the word to live by when it comes to your virtual event, Top Tips for Hiring Event Production Companies. These are the parts you’ll want to go seamlessly. Some probably didn’t even cross your mind! With COVID-19-related cancellations to many nonprofits' major in-person fundraising events and no end to social distancing in sight, everyone's asking how to take their events virtual to decrease revenue loss during and after COVID-19. What is the goal of your event? Most-Asked Nonprofit Virtual Event Questions. Frequently Asked Questions about Virtual Event. Virtual Events: Six Questions to Ask Yourself to Ensure Success! There is plenty of opportunity for evergreen content with virtual events. 2. Are they more inclined to partake in virtual event planning? A great speaker can keep people glued to their screens. © 2016-2020 Swag.com. Virtual icebreaker questions are prompts you include in a virtual meeting for attendees to share a little about themselves and do some team building. Following up with virtual event attendees can be as important as the event itself! Platforms vary greatly in the maximum number of attendees they can host. How tech-savvy are they? These questions generally boil down to three types — yes/no, open-ended, and multiple choice/ratings. Define your attendee personas the same way you would in a regular situation. We help companies create custom promotional products that make your brand Start an online discussion by live tweeting an event, asking a question, or hosting an Ask Me Anything. Virtual events offer a brand new world of possibilities. Live video Integration ; Analytics ; Integrations ; product Tour, do I to. 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